HARBOR 20 FLEET FOUR
EXECUTIVE BOARD MEETING
JULY 14, 2016

1. CALL TO ORDER: Fred Rice presiding - Geoff Slaff, Ann Hutchins, Morgan Green, Tom Wright and webmaster John Jeffries present, with fleet members Leslie Deardorff, Jane Barrett, Caroline Kavanagh, Bhrian Resnik, Al Salzer, Dale Zurawski, and Helene Webb attending.

2. OLD BUSINESS

A. Minutes: Morgan Green/ John Jeffries- March minutes accepted without amendment and posted on website.

B. Update on North/South regatta organization and Notice of Race. Leslie, Jane Caroline Fred and Geoff are all working on it. A letter of invitation was sent. Leslie will get Fleet 1 Capt. Nick Froehlich’s email address from the roster. Fred will not send a NOR until a month before the event. Invitation will be posted on the  website.

C. Thanks on Commodore Regatta: Fred - Thank to all skippers lending boats. There was a collision between Wayne Rosing two boats. 

D. North/South and East/West events, dates and how representatives are chosen: Fred - N/S is Sept 2, 3 and 4. E/W is Sept. 30 and Oct. 1 and 2. Selection discussion: N/S is four teams from each group, with skipper and one crew and one owners rep aboard each boat. E/W is the same, but five boats. 

Fred received a reply from San Diego that they want to send two boats. Suggestions: eliminate 1 SB and one Newport boat, or Newport eliminate 2, since SD is in the south region. (Longbeach and northward is North Region) Tom reports that 16 SB boats are officially weighed and eligible to use. Before a Fleet 4 decision regarding San Diego, Fred will contact Fleet 1 Capt. Nick Froehlich and find out how they handled the San Diego question last year when the event was in Newport. 

E. Suggested Fleet Spending: Geoff Slaff -  Reports there is still $2,636.05 in the fleet treasury. Enough money for the N/S event. 

F. Boat Equipment List: Fred - permanent bumpers request. Request was withdrawn.

G. Wind/Wave Limits: Fred - requests a fleet consensus on this matter with 18 knots for one minute assumed for race cancellation. Clarification? Morgan Green cites March 2015 meeting minutes showing that the criteria suggested is “a maximum of 20 knots of wind for one minute duration between 4:20 and 4:30 p.m.” as the criteria for cancelling a Wet Wednesday race. Discussion: Fred notes difficulty in talking to the race committee the previous week as the RC was in the middle of start sequences, his radio did not send, shouting to other boats was confusing, and onboard winds of 18 with gusts to 21 was the only wind indication available. Race Director called form the RC to announce that the race would not be cancelled. All boats but two quit. Only one boat finished. 

After discussion, members present agreed by consensus that the wind measurement criteria would be 45 minutes before the H2O Wet Wednesday start, a member of the executive committee is to phone the SBYC Race Director and ask for a reading. If it is 20 knots or more for one minute or more, the race is cancelled. In cases of absence, the sequence of responsibility on the board for calling Brad: Fleet Captain, Secretary, Treasurer, Measurer, at large member - as suggested by Fred. For regattas: The same rule applies except a determination is to be made by the Race Committee any time prior to any starting sequence. 

3.  NEW BUSINESS 

A. Leslie Deardorff reports progress on the NOR, housing, and events for the N/S regatta. Also trophies. There will be three parties; Friday night at the Millers; Saturday at SBYC; and Sunday at Al Salzer’s boats. Friday afternoon is sign in. A spinnaker clinic may be needed if San Diego participates. Friday needs to be coordinated with Cheryl Miller. Last time all brought appetizers. The cost this time will be based on what the hosts need for reimbursement. Saturday night, a band has been booked. Food is to be tacos and a bar on the beach. After Sunday racing, snacks at the SBYC awards ceremony, and afterward to Al’s boat for a dock Mardi Gras party. 

Caroline is handing housing of guest sailors. Several people have offered rooms. SBYC Race Director Brad Shchaupeter has started on the Notice of Race, and awaits the regatta particulars to finish.

Al questioned tacos as food. Leslie notes the club has no food and drink manager at present. She will wait to consult with the new manager.  
Dale Zurawski suggests one SB item as a gift to visiting crews. Fred suggests varying sizes of bottles of wine for crew and owners reps. He can get some wine donated. And 36 estimated bottles is “doable.”  No final decision.

Trophies: Leslie and Jane Barrett have researched, considering bottles of wine for skipper and crew winners, also an ice bucket or wine glasses. No final decision yet.  Al is donating a perpetual trophy for the North/South Regatta.

Helene Webb has volunteered to design the artwork for a long-sleeved regatta shirt, with up to three colors in the design. An advisory vote of attendees preferred a Sport-Tek shirt rather than a less expensive standard Tee. 

Charges to owners reps - consensus that they may attend events at no charge. Spouses will pay. The ticket charge for all three parties is $125 per person. 

Geoff will update the projected budget numbers based on now-confirmed charges for the N/S event. The initial budget briefing sheet showed: The 2016 fleet income estimate is $9,250. the 2014 actual income was $9,750. Projected 2016 expenses are $7,995, actual 2014 expenses were $10,023. 

Housing: Caroline wants to confirm what Fleet Four homes have space available for regatta visitors, including “iffy” space. Caroline will blast the fleet for ASAP replies. 

Fleet 4 Representation: Fred reiterates that the Championship Series standings will determine the teams, with the top leaders in sequence qualifying to sail, and the next highest ranked skippers in sequence to be offered slots if any initial qualifiers cannot sail. Discussion and approval of a suggestion by Leslie Dierdorf: by consensus - if a qualifying skipper’s crew cannot attend, the skipper may choose from among Fleet Four member Championship Series participants to man the boat. No outside crews or skippers are permitted. 

Adjournment: 7 p.m.
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