Harbor 20 Class Association

– – – APPROVED – – –

HARBOR 20 FLEET FOUR

EXECUTIVE BOARD MEETING

MARCH 31, 2016

Call to Order: Fred Rice presiding – Ann Hutchins, Geoff Slaff, Morgan green, Leslie Deardorff, Scott Deardorff, Rich Miller, Bill Bench, Dale Zurawski, Jane Watkins, John Jeffries, Brian Green present.

Minutes: Morgan Green. February minutes accepted without amendment.

North/South Regatta Planning: Fred notes the fleet needs to prepare notice of race and sailing instructions and details including hospitality events to the Newport Fleet. Leslie Deardorff will send the NOR and SI documents to Fred used for the last North/South here as a point of information. Noted: San Diego will not be participating.

Food and expenses: Geoff presented a proposed budget based on 60 people. Includes 2014 actual expenses and 2016 projected costs. Total estimated at $11,245. See attached report for line item details. Entry charge projected at $200 per sailor, assuming five Newport boats. Projection also calls for $150 for Fleet 4 sailors. Scott Deardorff suggested $200 for all. Consensus is to make the event a high quality regatta.

Suggestion: leave $1,000 in the Fleet 4 account as reserves.

Hospitality Event costs – Suggestion: charge for each hospitality event separately for all non-racers and onboard owner reps. Discussion and agreement on the following: Leslie will price out the costs of the club dinner for 60, 70 and 80 people so charges can be firmly determined. Consensus among the board and members at this meeting is a “Wet Wednesday-style” Barbecue with cook-your-own foods. An outdoor Luau like last time was preferred. Determining final charges for guests and Fleet 4 owner representative volunteers will be revisited for a decision at the next meeting based on actual food and service rates by SBYC other event costs (insurance, trophies etc.)

Re: Prices to be charged for parties that Al and Rich host to defray their costs. Geoff suggests $25 per person and Rich said that is OK. Leslie is to ask Al.

Insurance: Leslie will ask Brad about arranging for insurance.

Notification: Leslie will send an email as soon as possible to the Newport Fleet Captain specifying the dates, and ask if the visitors want another spinnaker clinic. This will be followed with a “save the date” letter.

The official Notice of Race: Will be sent out to Newport no later than early July.

Start Practices: Ann Hutchins. The proposal is to start April 22. She will confirm with Ken Keiding, who has volunteered to conduct the sessions from his boat. The tentative schedule is once monthly, depending on the club racing schedule. Ken Kieding will send out a notice to fleet owners after confirming all details with Ann. Consensus agreement on a start time of 5:30, and an hour of practices.

Match Racing: Rich Miller notes that the CHRF fleet will not take on start duties. The fleet must start its own races.  They would be short, with five-minute start separations. Rich will examine the SBYC schedule to see if he can find clear dates. He also will set up match racing briefing sessions in advance.

Fleet Calendar: The following 2016 meeting dates were confirmed. May 26, July 28, Sept. 29.

Ex-Agenda Items

Class Association Meeting: Rich Miller reports – Hilton Head and Annapolis conduct elimination rounds for the East/West challenge. The top three skippers are the team. The next three skippers are their crew. Discussion for Fleet Four. Consensus, leave crew posts open as skippers’ choice, especially for away events.

PHRF Race Committee assistance: Jane Watkins asked for volunteers to help. Rich Miller and Ann Hutchins volunteer.

Reimbursement: Since Fred helped purchase a scale to share with the J-70 fleet, Geoff Slaff proposed reimbursing Fred $223 for his costs. Rich Miller made the motion. Ann Hutchins seconded. Approved.

Fleet Champions for 2015 and Scoring Questions: Geoff noted a lack of confirmation of the top Fleet 4 skippers at the SBYC awards dinner. Clarification: the SBYC Centennial Cup (not a Fleet 4 cup) is based only on SBYC member boats. This excludes some Fleet 4 boats. Discussion on scoring for the Fleet 4 Championship Series: the algorithm for determining scores is per U.S Sailing, racing rules section A-9. Scott Deardorff reviewed the basics.  Members discussed alternatives to penalize no-shows. Noted: the rules call for two throw-out regattas to take care of this. Brief discussion of high-point scoring as an alternative. No decision.

Adjournment

– – – END – – –

Harbor 20 Sailors:

If you have time on Friday afternoons, and would like to have some fun and social on the Race Committee boat, contact Jim Kerrigan or NHYC Race Office. No experience necessary!

Friday Frolic racing on happy Fridays throughout the year. At 2:00 pm, starts. This Friday, for example.

Last weekend our Fleet conducted another day of boat weighings for Boat Certification.  The process is has become very streamline.

There are only three (3) more scheduled weekends where boat weighings will take place:

April 16, May 21, June 12.  Any Harbor 20 boat wishing to participate in Fleet 1 Races, must be certified by the dates below.

All A Division Boats must have their weight certificate by April 1, 2016.

All B Division Boats must have their weight certificate by June 1, 2016.

All C Division Boats must have their weight certificate by September 15, 2016.

Refer to the Class Bylaws for exact weight requirements and procedures for adding weight if necessary, specifically, sections III.C.2, and III.D.2.

Download the instructions for weighing here.  Sign up for a specific date and time below here.

You can find the page for Boat Certification sign ups under the Fleet 1 menu, the last item on the drop menu.

If you boat was not compliant, here at the next steps to get compliant.

Click here for a method for reefing the Harbor 20.

Imagine racing in our beautiful harbor WITHOUT weekend traffic or other races going on in the vicinity. That is exactly what Phil Ramser had in mind when he initiated the spring Friday Frolic Regatta at NHYC. The first was held on Friday, February 26, and the rest are scheduled for:

March 18, 2016
April 1, 2016
April 15, 2016
May 13, 2016
May 20, 2016

Enjoy lunch at the club before the 2:00 start, and meet for libations after racing. What a great way to spend a Friday afternoon!

Click here for information and registration.

The Fleet 1 Measurer has scheduled a number of days to weigh boats for compliance to Class Rules regarding boat weights. Enforcement of weights will apply to A Division sailors first, followed by B Division sailors and finally C Division sailors.

The schedule for weight compliance for Fleet one is as follows:

All A Division Boats must have their weight certificate by April 1, 2016.

 

All B Division Boats must have their weight certificate by June 1, 2016.

 

All C Division Boats must have their weight certificate by September 15, 2016.

Boats will not be scored in races if they are not compliant (and have a weight certificate issued by the Fleet Measurer) by the date required.

Refer to the Class Bylaws for exact weight requirements and procedures for adding weight if necessary, specifically, sections III.C.2, and III.D.2.

Download the instructions for weighing here.  Sign up for a specific date and time below.

No sheets available at this time.

Fleet 1 Harbor 20 Sailors:  This weekend is a two-day High Point. Winners of B and C Division automatically move up to the next Division. Should be two fun-filled days of sailing.

Online Entry is available on the Official Regatta Notice Board. NHYC is planning to host a “shore-side social” after racing on both days, with trophy presentations on Sunday after racing. (See NOR’s for more info and details about the Regatta).